Cost Share Requirement


Cost Sharing or Matching.
This Program requires cost sharing, matching, or leveraging as described below.

Cost sharing is required for research projects to be eligible for funding through HUD’s non-competitive cooperative agreement authority. Research projects submitted by all eligible applicants must include at least 50 percent of total project cost from philanthropic organizations, Federal, state, local government agencies, or a combination of these entities. For the purposes of the cost-sharing requirement, HUD defines a philanthropic entity as one among the subset of 501(c)(3) organizations that directly fund research activities. These include private foundations, educational institutions that may have a separate foundation, public charities, and operating foundations.

Certification: If an institution offers the salaries of one or more researchers as part or all of the required match, the match will be valid only to the extent that the institution can quantify the extent to which it will release the researcher(s) from other duties without compensation from the grant. The Authorized Individual must provide certification in the proposal package.

Example 1: Professor A has a normal teaching load of 4 preparations per semester and a service load of 2 committees. She proposes to reduce the load to 2 preparations and 1 committee for the duration of the grant. The university proposes that her total salary would be unchanged, but a cost equal to the cost of one preparation and one committee would be charged against the grant. The valid match from her university would then be the cost of one preparation per semester.

Example 2: Researcher C has ongoing responsibilities in connection with 3 projects (unrelated to the proposed project) that pay for 75 percent of his time; the remainder of his time is spent on a fourth unrelated project that the organization has been supporting from its own overhead. The organization proposes that his total salary would be unchanged, but he will stop spending his time on the fourth project and instead charge 10 percent of his time to the Research Partnership grant. The valid match from the organization’s institutional overhead would then be 15 percent of his salary.

Evidence of Cost Sharing: You must provide documentation of all match indicated in your budget by letters of firm commitment, such as a letter on the organization’s letterhead, Memoranda of Understanding or other signed agreements from those entities identified as partners in the application. All commitment documents MUST clearly identify the dollar amount, the source(s) of the funds, and the proposed uses that comply with the requirements of this notice and be signed by the authorized official. All matching funds must be used within the period of performance.

The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, set forth in 2 CFR part 200, shall apply to this Federal award. Cost sharing or matching means the portion of project costs not paid by Federal funds (unless otherwise authorized by Federal statute). Applicants should refer to 2 CFR 200.306 for specific requirements.

A. Instructions for Applicants.
All proposals must be submitted electronically to ResearchPartnerships@hud.gov or mailed to Department of Housing and Urban Development, Office of University Partnerships, 451 Seventh Street SW, Room 8226, Washington, DC 20410, ATTENTION: Research Partnerships. Faxed proposals will not be accepted.

B. Content and Form of Application Submission.
Content and Form of Proposal Submission. Proposals must contain sufficient information for PD&R to identify whether the research would meet statutory requirements for cost sharing and alignment with the research priorities identified in Section II of this Notice.